08 April, 2018

by Updated on 08 April, 2018 Leave a Comment

How to Remove Duplicate Emails from Outlook 2016, 2013, 2010, 2007

Almost all business users use MS Outlook as an email client for managing emails. From a business viewpoint, they might have thousands of emails in each mailbox of Outlook. Due to which, at the same time users face the problem of duplicate emails in the mailbox as several messages may be stuck in different folders.

If there are a few duplicate emails in the mailbox then, end users will face challenges while working over MS Outlook like Outlook performance issue, Outlook storage limit exceeded, etc. Therefore, here is, how to remove duplicate emails from Outlook.

Reasons For Duplicate Items in Outlook
1. Getting multiple copies of email is due to a reason as many companies send the same email messages, blogs, newsletters, etc., consistently for gaining user attention.
2. When the synchronization process continues through a laptop or mobile devices, then, many times the process needs to be completed as a result of duplication.
3. Most of the time, option for leaving the messages is active, which results in undesirable duplicate emails on the mailbox.
4. Improperly merged multiple files and result in duplication.

Manual Tricks to Remove Duplicates Mails From Outlook
Before understanding a way how to erase duplicate Outlook items, it is necessary to know the reason why this problem occurs. Make sure you will always preserve the implementation of Outlook by cleaning up a mailbox in daily routine. A cleaning does mean to delete mailbox database, but to remove such unwanted items. In this way, users will keep their MS Outlook completely up-to-date. There are different ways by which you can remove duplicate emails from Microsoft Outlook. Let us take a look:

Check the Account Settings
Many times, users try to configure Outlook PST files more than enough, which add multiple accounts to MS Outlook when synchronizing the .pst file and makes a copy in Outlook application. It can be deleted by following given steps:

• Launch MS Outlook on your computer system
• Go to File, select Info and click on the Account Settings
• Under Account Settings window, there is a Mail tab. Then, search out for a configured account name
• If the account is already configured with the same name many times then, remove an extra account by choosing the mail account and click on Remove option
• Select close button for removing the duplicate account

Use Import & Export Option
There are various steps that are described, which helps to erase duplicate email from MS Outlook:

• First of all, open Outlook application on your desktop
• Select the File Option, click on Open and Export option
• Then, pick up the option of Import/Export
• Choose import from other file or program option and press next button
• Now, you can select PST data file and click the next
• Browse a file to import and enable this “do not import duplicates” option. Then, click next.
• Choose PST files to export the whole data and choose the exact folder after selecting a particular folder and press Finish
• In the last step, you can change the view settings to remove duplicates

For Outlook 2002/ 2003/ 2007/ 2010 Versions
• In MS Outlook 2002 and 2007, select an option of the current view, which comes under the view menu for moving option from the desired folder to table view.
• In MS Outlook 2003, choose the current view for changing an option from a particular folder to table view, which is under the arrange by an option in the view menu
• Click on a column header and select the field chooser option
• From the given list, you can click all name fields items
• You can change the field with table heading from the drop-down list
• Duplicate data item contains the diverse date from an initial date set. Hit on Altered headings and it will get easy to understand
• Select the item from displayed list set, that needs to be deleted and press key (Shift+ delete) for permanent deletion.

For MS Outlook 2016
• Select an option change view from view mode and then, preview option for changing a particular folder to table view
• From the column of header, select field chooser option
• Select an option all email fields under the field chooser.
• By clicking on the changed heading, verify the duplicate item, which is alternative from an initial item sets
• Now, you can choose the first as well as last item, which is required to be deleted
• Press shift + delete key and eliminate duplicates by permanent deletion of all data items

Clean up Tool of MS Outlook
It is a built-in utility of Microsoft Outlook, which allows a user to remove duplicates from Outlook files or folders by following these steps:

• Open Microsoft Outlook on your local machine
• Now, choose the cleanup option for expanding every option
• Once it will become expanded, three options will display such as clean up the conversation, clean up folders, clean up folders & subfolder
• Then, select an option to clean up folder or subfolders
• Click on the yes button to continue
• Another option is settings and choose the settings option to provide the desired location of deleted items folder manually.
• After choosing the settings options then, Outlook Window will be displayed on the current screen
• Select the browse option to provide the specific location of Outlook data file (PST)
• Choose a certain folder that will pop-up and then, select deleted items option and click Ok button

Time to Conclude
Email duplication that creates a big confusion, it is necessary to remove duplicates emails from Outlook to gain its performance back. Therefore, it is advisable to take help of a commercial solution i.e., Outlook Duplicate Remover. Using this utility, you can delete remove duplicates from multiple Outlook PST files at the same time. This is the safest solution that will help to deal with data duplication issues.
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