20 October, 2012

by on 20 October, 2012 4 comments

Cloud Storage Management : Super Comprehensive Guide

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We are unknowingly shifting to cloud services and not relying on the old hard disk. May be because of this every tech company is launching their own Cloud storage service. A few years back we only had Dropbox, but now we have SkyDrive, Google Drive, Box, Sugar Sync, Amazon Drive and much more other.  Amazon also provides a number of products and services through its Amazon console such as compute, content delivery, databases, management and more. All these cloud storage services offer more or less the same features and more or less similar storage plans.
Previously we used to save files like music, images and other media that we want to share and we were more dependent on the local hard drives for personal private and important data. But now the view is changed and many of us started to rely more on cloud storages than the local hard disk to avoid the unexpected crash of hard disk and complete loss of the important data. Though there are some security issues related but most of them are now getting overcome.

So, many of us have started to use at-least any one cloud, but more and more services are launching and every cloud has some kind of specialty, we may temp to use other for any specific reason. Just like Google users most likely to use Google Drive and Windows users may use Skydrive. The same way the early adopters of Dropox may find it difficult to shift. There may be many reasons to shift and not to shift also.

Here are the many ways so that managing multiple cloud storage accounts very easy and more productive.

Let's take a look at different cloud storage options we have (Most Popular)

Service  Dropbox SkyDrive Google Drive Box Sugar Sync
Space For Free Users (GB) 2 7 5 5 5
Desktop Sync Client (Windows) Available Available Available Available Available
Sync Client for Linux Available Available Available Available NO
Sync Client for Android Available Available Available Available Available
Sync Client for iOS Available Available Available Available Available
Directly Share to Social Services Facebook Facebook, Twitter Google Plus Not Available Not Available
Maximum Single File Size 2 GB 2 GB 2 GB 100 MB 2 GB
Type Of File Formats All via Desktop Client All via Desktop Client All via Desktop Client All via Desktop Client All via Desktop Client
File Versioning Support Yes Yes Yes Yes Yes
Inbuilt Office File Editing NA Microsoft Office Google Docs Google Docs NA
Recycle Bin / Deleted Files Folder Available Available Available Available Available
Automation Like IFTTT Available NO Available Available No
Extra specials Shared Folders for team projects Access local hard disk files to another computer Integration with Google services Enterprise level security NA
Security Two step verification NA Two step verification NA NA

Every service has its own pros and cons. The one thing you should note while you install desktop sync client. The system memory (RAM) usage of the client

The most memory user is Google Drive with around 130.70 MB and the most light on your computer is SkyDrive with only (6 MB). The Dropbox uses around 55.19MB and Box.com client around 22.32MB.

Which one will you use? I suggest you to use all and take advantage of all the special things it has. But don't worry about managing multiple cloud services. Here are most comprehensive tools, services and tips to manage your cloud at one place and automate the repetitive boring tasks to save time.

Managing Multiple Cloud At One Place

OTIXO

(This service is now becoming PAID Service so please ignore this part, I have found a new and great FREE option CloudKafe explained bellow) The most important problem of managing multiple cloud services is to install multiple desktop sync clients or if you are using a web browser, logging in to every service with user id and password. But what if you get all the cloud services at one place and that also with a folder like interface, you have to use Otixo.

It's a free service with 2GB per month bandwidth cap which is fine or most of the users. You can easily manage all files and folders from all clouds at one browser tab. You can easily transfer files across one cloud to another without downloading to your local hard-disk. We already have discussed OTIXO here in detail.

CloudKafe

Otixo was really a great and free way to browse and manage all the files and folders from across the cloud storages in one place but now the service has become PAID and TopTrix only discuss about Free softwares and web services.

cloud-kafe

Don't worry, there is a much better alternative to Otixo with more features than it with unlimited bandwidth. CloudKafe is a new alternative to Otixo and supports Box, Dropbox, Google Drive, Sky Drive, Sugar sync, CX.

Other than just the basic Cloud storage management, CloudKafe also allow you to browse and backup, transfer images, music, videos, notes and documents from services like Instagram, Facebook, Picassa, Flickr, YouTube, Vimeo, Evernote, Catch and Google docs.

You can preview, copy, cut, move, delete the files and create or delete a complete folder. Transfer files and folders from one service to another without downloading to your local drive.

CarotDAV

But if you are not happy with 2GB bandwidth limit, you can go for CarotDAV. It's a little (just 2 MB) software you can install on any Windows PC which handles every cloud service available as well as FTP server and  LAN files. You get an exact windows explorer interface and you will feel, you are using files from local hard disk. Its excellent to view, share, upload and download files saved across all cloud storage services but the only limitation of CarotDAV is, it can not transfer files from one cloud to other without downloading.

But don't worry, there are specially dedicated services that make a complete shift of any size of files and folders from any cloud to any other with just a few clicks and that also without downloading a single byte to local storage.

My Backup Box

As the name suggests, Backup Box or My Backup box is a specially designed service for everyone to transfer files from one cloud to another without downloading. The best feature is, you can use this as an automatic backup tool with predefined backup schedule.


For example, if you have SkyDrive with 25GB ( The older ones like me, who got 25 free)  account but do not like the desktop client and so use Dropbox as a primary file sync client on your computer. But the free limit for Dropbox is only 2GB. To solve this problem, you can use Backup box. You can set the rules and set the time and interval by which, Backup box will automatically take backup of all Dropbox files to SkyDrive. You can also delete the original files from Dropbox.
The scheduling is available with hourly, daily, weekly and monthly basis. Please read the previous detailed post about MyBackup Box here.

PI.PE

The name creates interest and you can compare it with the pipeline used to transfer water from any room to any other. With the help of Pies, you can easily transfer your files save in cloud storage service to any other. Along with the traditional clouds, the pipe also supports social networks like Facebook, Twitter, LinkdIN,  Orkut, Image Shack, Picassa, Evernote, YouTube, Flickr, My Space, Photo bucket, Instagram and many others.
Just select the source, select files to be transferred and then select the destination cloud and you are done.
You can schedule the file transfer. Pi.Pe also called as Pipes can be also used to extract all photos you have shared before on social networks like Facebook and Twitter to create a timeline based albums with a monthly or weekly view. You can also use cloud storage to host files for your websites or blog.


These are the ways to manage and transfer files in the cloud but there are many other ways to make the cloud more productive and automatic. There are many browser extensions, services like Dropboxifier, email productivity app like Attachments.me, cloud searching service like Cloud Magic and direct saving of files to cloud storage. Let's take a quick look.

Attachments.ME

This is a browser extension available for Google Chrome and Firefox that integrates with your GMail account and allow you to send the email attachment -if you have- to Google Drive or Dropbox or SkyDrive. You do not have to manually upload the attachment you have received by email. The extension also works other route also. If you want to send any file stored on any of the supported cloud storage as an email attachment, you can easily do that.


Once installed as an extension, you have to authorize this extended to integrate with a Google account and then you will find an Attachment button near a 'search mail' button. If you want to send any file from your cloud, just go to create a new mail and click on the attachments button. You will get the files and folders list. Select the file to be sent and that file is attached instantly.

Download / Save web files directly to Dropbox

Just like the Attachments. Me, services like FileStorkSend To Dropbox, DropItToME, URL Droplet and SideCloudLoad allow you to save files directly to the cloud storage without downloading and then uploading. Unlike Attachments. Me which is limited to emails only, these services allow you to send any file available for download on the internet, to the cloud. You just have to enter the URL of the file and that file  is downloaded to the cloud. Please read the complete post about this here.

Cloud Magic

We are saving more on cloud and less on local disk. Previously we were using to have desktop search software to find our important files but we have shared and saved much on the clouds, social networks, multiple email accounts, photo sharing services and anywhere else. How you remember where you have saved any particular file? You either have to search to every service manually or you have to use Cloud Magic.


Cloud Magic gives you a central search place that indexes all your files saved over internet and gives instant results. You can add any service to Cloud Magic. We have already covered Cloud Magic in details in this post.


Dropboxifier

Why you fear if your operating system crashes? Because you lose all your personalized settings, saved games, browser extensions, application data and much more and you have to reinstall all softwares, extensions, settings and everything again. Dropboxifier is a utility that allows you to easily save and sync any file that is not added inside the standard Dropbox folder on the Dropbox sync client.
You just have to select the files or folders of settings of various softwares and it automatically take backups of updated files. It's just like you have installed softwares inside Dropbox.


Add Cloud storage folders to Sent-To option of Right-Click context menu

Everyone is familiar with send-to right-click context menu. You can easily move any file to any destination like My Documents. But you can easily edit this menu and add folders of Cloud to the menu so that when you want to move any file to the cloud, just right click on it and send it to the cloud without copy and then paste. Read detailed instructions in this post.

IFTTT

One word, Its great. Once you start using, you won't need anything else. You do not need all the services discussed above if you have IFTTT and this should be actually at the top in this post but it is here to give others a chance.

When you think of automation of the internet, avoid repetitive boring tasks and make the whole internet work for you, only one service comes in mind is IFTTT. You must be using this service. If not yet, start immediately. Just think of automating any task, you can do it over IFTTT.

sync-dropbox-skydrive-google-drive

What you can do with IFTTT? You can save YouTube favorite video to dropbox, save feeds to Dropbox, download photos from social networks to clouds, transfer files across clouds, save article favorites on Google reader to any cloud and more and more and more. It's unlimited. You just think and you can do that. Read this post about IFTTT.

Browser Extensions

Google Chrome has many extensions that allow you to save complete web pages or part of web pages directly to your cloud storage accounts like Dropbox, SkyDrive or Google Drive and other. You can also save other downloadable files to cloud storage. These extensions will allow you to create your interesting reading lists, notes or your own research articles.


Clean Save is an excellent extension for Google Chrome users who want to save many articles directly to cloud for later reading or anything else is the reason. It also allows you to remove unwanted content from the webpage and convert the page into more famous formats like PDF, MS Word, or even plain text document. You can also send the edited web page article to any email address. You can alternatively use CloudSave.

Install Clean Save for Chrome

Do you think, Managing cloud storage services are easy task? Please reply.

About The Author
Passionate Technology Blogger. Not a profession. Find only real life useful and simplified Tech articles, How-To's on TopTrix.

4 comments:

  1. This was tremendously helpful!
    Otixo was exactly what I was looking for. Thank you! :)

    ReplyDelete
  2. this is owsome information its may help me in future

    Storage Management

    ReplyDelete
  3. this is owsome information its may help me in future

    Storage Management

    ReplyDelete